Learning to love Windows Task View
Virtual desktops in Windows
Plus: How I’m using the iPhone Action Button, a nifty floating notepad, and the best early Black Friday deals
Jared Newman | 
Hey there! I’m Jared Newman, a longtime tech journalist, and this is Advisorator, my weekly tech advice newsletter. Did someone share this newsletter with you? Sign up to get it every Tuesday.
It only took about nine years, but I’ve finally made Windows’ Task View feature part of my everyday workflow.
Task View arrived with Windows 10 in 2015, providing an alternative to cramming all of your open windows into the space afforded by your screen. By clicking the Task View button on the Windows taskbar—or just pressing Win+Tab—you can see all your open windows and arrange them into separate workspaces, known as virtual desktops.
It’s the kind of feature I should theoretically love, but my earlier attempts to use it always ended in failure. Too often I’d forget about the extra desktops I’d set up and would gravitate back toward opening all my windows in one place.
By rethinking my approach to Task View—and by taking advantage of some new Windows features—I’ve finally made a habit of using it in a way that saves time and helps me focus.
Layouts, not tasks
My light bulb moment with Task View in Windows was actually inspired by the Stage Manager feature in MacOS. Stage Manager displays your most recently-viewed windows on the left side of the screen. If you drag multiple windows onto the desktop, Stage Manager will remember that layout when you switch to another app, so you can bring it back with one click.
Stage Manager comes in handy when I’m trying to focus on writing. I’ll put my writing-and-notetaking app (Obsidian) on one side of the screen and my web browser (Vivaldi) on the other, so I can research and write without being distracted by anything else. If a message comes in on Slack or I need to check my email, I can click over to those apps, then use Stage Manager to go right back to my split-screen setup.
(Yes, MacOS also has a separate virtual desktop feature, called Spaces, but I find Stage Manager easier to work with in this scenario. You can read more Stage Manager in this issue of Advisorator.)
I realized that with Windows, I should be approaching Task View the same way, with split-screen layouts that correspond to specific tasks. My current setup consists of four virtual desktops:
- Writing: Obsidian covers one half of the screen, and Vivaldi covers the other.
- Communication: A three-column view with Slack, Gmail, and Proton Mail.
- Socials: Full-screen views for BlueSky (using deck.blue), Mastodon, and Threads.
- Gaming: Nothing on screen here except Steam or whatever other gaming app I’m using.
- Other: A desktop to be used for other things on an ad-hoc basis. Without Task View, these layouts would quickly fall apart as different apps overlapped and jockeyed for screen space. Assigning each layout to its own virtual desktop helps keep them intact.
Task View isn’t a replacement for having multiple monitors (or an ultrawide monitor, for that matter). If anything, it’s more of a supplement, as you can quickly switch between layouts that span multiple screens (or one extra-wide screen).
Getting more out of Task View
Having committed to using Task View, I’ve also made an effort to remember some of its extra features and shortcuts:
- Win+Tab, as I mentioned earlier, is the quickest way to bring up Task View.
- Win+Ctrl+Left or Right Arrow switches between virtual desktops.
- Hovering your cursor over the Task View icon shows your desktops in a pop-up menu.
- When Task View is open, you can drag windows from one desktop to another.
- You can also right-click an app and select “Show windows from this app on all desktops.” This is useful if you’re listening to music and want to control playback from anywhere.
- In Task View, right-click any virtual desktop to reorder it, rename it, or give it a unique wallpaper.
One other option worth considering: Under Windows Settings > Accessibility > Visual Effects, you may want to disable “Animation effects.” This turns off all the little gliding and sliding animations in Windows, which can feel especially sluggish when switching between virtual desktops.
Saving layouts for later
Windows Task View pairs especially well with Microsoft’s free PowerToys app. PowerToys is a collection of advanced utilities for Windows, and it includes a feature called “Workspaces” for saving your favorite window layouts.
I’ve used Workspaces to capture my Writing, Communication, and Social layouts, with quick-launch icons on my desktop for each one. If I need to reboot my computer, or my layouts get messed up for any reason, this lets me restore them with one click.
I wrote more about setting up Workspaces in this issue of Advisorator, and you can also check out this useful primer from Computerworld’s Chris Hoffman.
Of course, you can be perfectly happy using Windows without ever touching Task View—as I did for much of the last decade. But if you’re often juggling a few distinct tasks, it might be the organizational feature you’ve been missing.
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Jared